.

Know Your Rights

In these uncertain times, it’s important that you know your rights. Below are our latest resources:

For Individuals: 

For Educators: 

Find a Know Your Rights presentation near you, or request one here.

What to do?

 

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Need legal help? Click here to search for an attorney in Oregon.

If you are detained by ICE, family members can use the ICE detainee locator.

Deportations and ICE activity

We have received dozens of questions from the community regarding rumors about Immigration Customs Enforcement (ICE) raids, immigration checkpoints, and other enforcement activity suspected of happening throughout Oregon.

Recent changes to our nation’s immigration policy have undoubtedly caused fear and panic within Oregon’s immigrant communities. Below is the latest information we have on ICE activity and what to do if you witness ICE activity or are detained.

Step one: Keep yourself safe.

Stay calm, maintain a safe distance, and do not interfere with or obstruct law enforcement. Interfering with or obstructing with law enforcement can unnecessarily escalate situations and lead to your injury or arrest.

Step two: Document the interaction.

If you have a smartphone, download the Mobile Justice Oregon App, also available in Spanish. This app will let you take video that is sent directly to the ACLU of Oregon. It also will walk you through a questionnaire that will help you document the incident after you’re done recording. If you don’t have a smartphone, but your phone has a camera, take pictures, write down your impressions immediately.

Step three: Call or text the ACLU of Oregon immigration hotline

Call or text the ACLU of Oregon immigration hotline: (971) 412-ACLU. You should only use this hotline when you personally witness an action or have information from a first-hand account of an action (i.e., you’re calling on behalf of someone who was a first-hand witness). ACLU will work with community partners to both confirm rumors and disseminate accurate information. While they will do their best to answer questions about rumors, they have limited capacity and cannot respond to general information requests. For all other ACLU legal requests or questions, please contact them via their legal request voicemail at 503.227.3186. A volunteer will return your call.

For more information, visit: http://aclu-or.org/content/information-ice-raids-oregon.

Call or text the ACLU of Oregon immigration hotline: (971) 412-ACLU or the Portland Immigrant Rights Coalition hotline at 1-888-622-1510

​Protect Your Family

Every family should be prepared in case of emergency. Parents may want to plan for their children’s care in the event that they are detained, deported, incapacitated, or otherwise unavailable for any period of time.

Family Preparedness plan

This document is not legal advice and is for educational purposes only. The recommendations and forms in this packet may not be appropriate for your situation. We recommend that you consult with an attorney to ensure that your legal documents are appropriate for your individual circumstances.

We do not guarantee that these forms will be legally binding. If you are reading the Spanish translation of this document, make sure to fill out the English version of the forms.

Download the Family Preparedness plan in English.

Download the Family Preparedness plan in Spanish.

​Prevent Fraud

Do not take advice or counsel from public notaries. Only lawyers or BIA-accredited representatives can provide legal advice on this application process. You can find a list of official legal providers here.

This information has been furnished by the American Immigration Lawyers Association.

PROTECT YOUR FAMILY’S DREAMS

  • Don’t be fooled by false advertisements, “notarios”, or attorneys who charge an unreasonable amount of money and tell you they can file your application.
  • Don’t believe it if someone tells you about a secret new immigration law or claims to have connections or special influence with any government office or agency
  • Don’t pay money to someone to refer you to an immigration lawyer
  • Walk away if an immigration lawyer doesn’t have a license
  • Never sign an application that contains false information, and try not to sign blank forms. If you must sign a blank form, make sure you get a copy of the completed form and check to make sure all the information is correct before it is filed
  • Always get proof that your papers have been filed–ask for a copy or government filing receipt whenever anything is submitted in your case
  • Insist on a written contract that spells out all fees and expenses and make sure you receive a receipt, especially if you pay cash. If terms change, get a written explanation
  • Don’t let anyone “find” you a sponsor or spouse to get you a green card–it’s illegal

HAVE YOU BEEN HARMED BY A CONSULTANT OR NOTARIO?

By promising too much–and knowing too little–notarios often destroy the dreams of immigrants. They promise low-cost, quick results for everything from citizenship to green card renewal, but often do not know immigration law. Even if they actually do the work they promise, such as file green card papers, they may do it incorrectly and cause permanent harm. In fact, many notarios are simply scam artists, taking their “client’s” trust–and money–without ever delivering results.

WHERE AND HOW CAN YOU TAKE ACTION AGAINST THE CONSULTANT WHO HARMED YOU?

If you believe you are a victim of a notario unlawfully practicing immigration law, visit Oregon Attorney General Ellen Rosenblum’s site here. You can ask the government to take action against the notario who harmed you and your complaint can make a difference.

HOW CAN YOU FIND QUALIFIED IMMIGRATION ASSISTANCE?

If you need help finding a qualified immigration lawyer in your area, you can contact the American Immigration Lawyers Association (AILA) online at www.ailalawyer.com or visit our Legal Resources page.

Don’t be fooled! Many dishonest consultants will claim to be lawyers or accredited representatives. If you consult an immigration lawyer, make sure the immigration lawyer is licensed. If you work with an accredited representative, ask to see his or her accreditation with his or her current non-profit organization.

Don’t be afraid to consult an attorney! Many notarios actually charge more than attorneys to handle cases. It often costs nothing to talk to a lawyer about your personal situation. To find an attorney, ask friends, neighbors, or relatives who they might recommend or visit our legal resources page.

For more information about notario fraud, please visit www.StopNotarioFraud.org

Request Community Meeting

​In addition to the resources available on this website, we’re traveling the state to provide community education forums, answer questions, and provide important information and updates.

For a full list of schedule community education meetings, please visit our Events Page to see if there is meeting near you.

If you don’t see an event in your area, you can request one here. Please fill out the form below or call 503-409-2473.

Document Preparation

Due to a current lawsuit, the USCIS is not yet accepting applications for individuals who are eligible under the DAPA program or the expanded DACA program. (Individuals eligible under DACA 2012 may still apply or renew now.) While it is unknown when the lawsuit will be resolved, it is important to get prepared now because many of these documents can take up to several months to acquire.

See below for information on how to obtain commonly requested supporting documents:

How to Request Your Child's Birth Certificate in OR

This document is important because it serves as proof of your relationship to US-born child.

How Do I Request My Child’s Birth Certificate in Oregon?

There are a number of options available to place an order for your child’s birth certificate, displayed below. Depending on your budget and your timeline, pick the option that makes the most sense for you.

Please note:

  • When ordering a birth certificate, it is necessary to state your relationship to the person named on the record.
  • If you do not share the surname of the person on the birth certificate, it will be necessary to show marriage records or other document to prove the two individuals are immediate family members.
  • You will need to include a photocopy of ID. Accepted options include:
    • Current, valid Oregon driver’s license, permit, or ID card
    • Current, valid passport
    • Current, valid out-of-state driver’s license or ID card
    • Current student body card with name and picture (high school students only)
    • U.S. Alien registration card with picture
    • U.S. Immigration or naturalization papers
    • Official papers issued by courts of record with include date of birth
    • Official corrections department or parole papers showing date of birth and identity
    • Vehicle registration or title
    • Personalized check, savings account passbook, or monthly account statement
    • Recent utility or other bill with current address
    • Recent paycheck stub or paycheck (official company type only)
    • Company identification card
    • Medical or hospital card of identification
    • Tax statements – W-2 forms, etc.
    • Auto insurance policy
    • Union membership card

Ordering Options

Description Cost Processing Time (Without an Amendment) Requirements
1) Internet
Go to www.vitalchek.com at any time. Payment by credit/debit card. Nonrefundable $36.50 fee for one record search. $15 for additional copies of the same record ordered at the same time. Shipped within two work days unless a record problem is discovered. UPS Next Day Air or Express Mail available for additional fee. Access restrictions apply. Identity of applicant will be screened using SSN. Valid ID or alternative ID may be required.
2) Telephone
Call 1-888-896-4988, 24/7. Payment by credit/debit card only. Nonrefundable $38.45 fee for one record search. $15 for additional copies of the same record ordered at the same time. Shipped within two work days upon receipt at Vital Records unless a record problem is discovered. UPS Next Day Air or Express Mail available for additional fee. Access restrictions apply. Identity of applicant will be screened using SSN.Valid ID or alternative ID may be required.
3) Regular Mail
Send order form by regular mail. Payment by money order or check. NO CASH. Nonrefundable $20 fee for one record search. $15 for additional copies of the same record ordered at the same time. Allow two to four weeks for processing and delivery. Payment by check may delay processing. Access restrictions apply. Signature and photocopy of valid ID or alternative ID required.
4) Rush Mail
Send order form by any overnight delivery service. Pay with a money order. May include prepaid, preaddressed return envelope. Nonrefundable $20 fee for one record search. $15 for additional copies of the same record ordered at the same time. Shipped within two to three work days unless a record problem is discovered. Access restrictions apply. Signature and photocopy of valid ID or alternative ID required.
5) Walk-in
Go to 800 NE Oregon Street, Room 205, Portland 97232. Monday – Friday, 8:00 a.m. to 4:30 p.m. Submit orders at self-service kiosks by 4:00 p.m. Nonrefundable $23.25 fee for one record search. $15 for additional copies of the same record ordered at the same time. 35-40 minutes assuming no record problems are discovered. Amendments are not completed while you wait. Access restrictions apply. Identity of applicant will be screened using SSN.Valid ID or alternative ID required.

1) Internet

Go to www.vitalchek.com at any time. Payment by credit/debit card.

  • Cost: Nonrefundable $36.50 fee for one record search. $15 for additional copies of the same record ordered at the same time.
  • Processing Time (Without an Amendment): Shipped within two work days unless a record problem is discovered. UPS Next Day Air or Express Mail available for additional fee.
  • Requirements: Access restrictions apply. Identity of applicant will be screened using SSN. Valid ID or alternative ID may be required.

2) Telephone

Call 1-888-896-4988, 24/7. Payment by credit/debit card only.

  • Cost: Nonrefundable $38.45 fee for one record search. $15 for additional copies of the same record ordered at the same time.
  • Processing Time (Without an Amendment): Shipped within two work days upon receipt at Vital Records unless a record problem is discovered. UPS Next Day Air or Express Mail available for additional fee.
  • Requirements: Access restrictions apply. Identity of applicant will be screened using SSN.Valid ID or alternative ID may be required.

3) Regular Mail Send order form by regular mail.

Payment by money order or check. NO CASH.

  • Cost: Nonrefundable $20 fee for one record search. $15 for additional copies of the same record ordered at the same time.
  • Processing Time (Without an Amendment): Allow two to four weeks for processing and delivery. Payment by check may delay processing.
  • Requirements: Access restrictions apply. Signature and photocopy of valid ID or alternative ID required.

4) Rush Mail

Send order form by any overnight delivery service. Pay with a money order. May include prepaid, preaddressed return envelope.

  • Cost: Nonrefundable $20 fee for one record search. $15 for additional copies of the same record ordered at the same time.
  • Processing Time (Without an Amendment): Shipped within two to three work days unless a record problem is discovered.
  • Requirements: Access restrictions apply. Signature and photocopy of valid ID or alternative ID required.

5) Walk-in

Go to 800 NE Oregon Street, Room 205, Portland 97232. Monday – Friday, 8:00 a.m. to 4:30 p.m. Submit orders at self-service kiosks by 4:00 p.m.

  • Cost: Nonrefundable $23.25 fee for one record search. $15 for additional copies of the same record ordered at the same time.
  • Processing Time (Without an Amendment): 35-40 minutes assuming no record problems are discovered. Amendments are not completed while you wait.
  • Requirements: Access restrictions apply. Identity of applicant will be screened using SSN.Valid ID or alternative ID required.

 

How to Request Employment Verification Records

These documents are important because they serve as proof of your physical presence in the US.

How do I Request Employment Verification Records?

You will need to submit a written request to your current and/or previous employer(s), asking for them to provide employment information including your name, title, and employment dates.

A sample letter has been provided below or click here to download an editable version (.docx).

Please note: Be cautious about what you tell your employer. Saying that you are applying for DAPA or DACA might be interpreted as admitting that you are not authorized to be employed.

Sample Letter

To [your previous or current employer]:

I am requesting a verification of employment letter. This letter will be used for a legal procedure to demonstrate my proof of residence in Oregon. I would like the following information contained in the letter:

  • My Name
  • Job Title
  • Hire Date
  • Show that I am currently working or my end date
  • Annual Salary

If you would be so kind as to respond to this employment verification letter with the above requested matter it would be appreciated. Please provide these documents as soon as possible, but not later than 7 days from the date of this request.

Thank you for your attention regarding this matter.

Sincerely,

[Your Signature]

How to Request Medical Records

These documents are important because they may serve as proof of relationship to a US-citizen or lawful permanent resident child and/or prove physical presence in the US.

How Do I Request My Medical Records/My Child’s Medical Records

  1. You will need to call your health care provider. Your health care provider is the medical office or hospital where you receive your medical care.
  2. Find out whether your health care provider has a standard release form that you need to fill out and sign, or whether you need to write your own request.
  3. If you need to write your own request, a sample template has been provided below or you can click here to download an editable version (.docx).

Please note:

  • Everyone has the right to see their medical record and the right to get a copy of their medical record.
  • Usually, a health care provider must respond to a request for a medical record no later than 30 days after receiving the request.
  • Generally, a health care provider must give a copy in the format the patient requests if they are able to do so.
  • A health care provider is allowed to charge a reasonable fee to copy a medical record.

Sample Letter

Dear [HEALTH CARE PROVIDER],

I am writing to request a copy of my medical records (or my child’s). I (or my child) was formerly a patient of yours. Enclosed is a signed Authorization to Release Medical Records.

Please make sure to include all dates relevant to my (or my child’s) medical record starting before or on January 1, 2010 [before or on January 1, 2007 – if you or your child is applying for DACA 2012.]

If there is a charge for copying the records, please submit a statement with the records and I will remit payment upon receipt of the records.

Please contact me if you have any questions or need additional information. I can be reached by phone at [XXX-XXX-XXXX] or email at [EMAIL ADDRESS]

Thank you.

Sincerely,

[YOUR NAME]

How to Obtain Your Passport and Other Consular Records

These documents are important because they serve as proof of identity.

How can I apply for a passport and/or request a Consular ID card?

  1. You will need to call to set up an in-person appointment at your consulate. The contact information for this region’s Mexican, Guatemalan, and Salvadoran Consulate is listed below.
    • Please note that appointments must be scheduled at least 3 weeks in advance in order to apply for a passport or consular ID card.
  2. Bring birth certificate, recent utility or other bill with current address on it, and a current ID card (ONLY original documents, no copies).

Mexican Consulate in Portland, OR:

Phone: 503-274-1442
Location: 1305 SW 12th Avenue Portland OR 97201
Office Hours: M-F 8:30 am-2:00 pm

Guatemalan Consulate in Portland, OR:

Phone: 503-530-0046
Email: guembes@yahoo.com
Location: 7304 N. Campbell Avenue Portland Oregon 97217

Salvadoran Consulate in Seattle, WA:

Phone: 206-971-7950
Email: consuladoseattle@rree.gob.sv
Location: Broderick Building 615 SECOND Ave. Suite #50, Seattle, WA 98104

If you are unable to visit the Mexican Consulate in Portland, please note that the Consulate visits additional Oregon locations at certain times during the year. You will still need to schedule an appointment for these meetings:

  • Umatilla: April 10-12th, 2015
  • Medford: May 15-17th, 2015
  • Redmond: June 15-17th, 2015
  • Eugene: June 27th, 2015
  • Cornelius: August 15th, 2015
  • Medford: Sept 25-27th, 2015
  • Newberg: October 17th, 2015
  • Salem: November 14th, 2015

The Salvadoran Mobile Consulate visits Portland a few times throughout the year. There is no information on the next scheduled visit at the moment.

How can I apply for an official copy of my birth certificate?

To a limited extent, consulates may be able to help nationals obtain an official copy of their birth certificate from their hometown’s database. Call your consulate for more information.

How to Request Student Records

These documents are important because they serve as proof of your relationship to your US-born child and/or prove physical presence in the US.

How Do I Request Student Records?

  1. You will need to submit a written request to your school or school district. A sample letter has been provided below or click here to download an editable version (.docx).
  2. If you or your child is a current student or recent graduate (within two years) please submit your request directly to the school. If it has been more than two years, you should submit your request to the school district. To find the contact information of your Oregon school district address, please visit: http://www.osba.org/edlinks/districts.htm
  3. You must be at least 18 years old to submit this request. If you are not 18, your parent or guardian must sign and submit the request.
  4. Enclose a copy of your photo ID

Please note:

  • You have the right to inspect and review the education records of your student or your own.
  • The school or school district must comply with a request for access to records within a reasonable period of time and without unnecessary delay, not more than 45 days after it has received the request.
  • The school or district may not destroy any education records if there is an outstanding request to inspect and review the records.
  • The educational agency or institution may not charge any fees for this service.

Sample Letter

 

Re: Request for School Records for [YOU/YOUR CHILD].

Dear [School or School District]:

The purpose of this letter is to request the school records of [YOU/YOUR CHILD’s FULL NAME], I would like to have all copies of the educational records since first year of enrollment. This request is being made pursuant to the Family Educational Rights and Privacy act (FERPA). 20 U.S.C. Section 1232g.

You may contact me if you have any questions or need additional information. I may be contacted by email [YOUR EMAIL ADDRESS] or phone [XXX-XXX-XXXX].

I will call you soon to make arrangements for my school visit [OR] please send the records to my home address.

Thank you.

Sincerely,

[YOUR SIGNATURE]

How Do I Translate My Documents?

This is an important step because USCIS requires that all documents are submitted in English. They will NOT accept them otherwise.

There are two ways to translate your documents.

  1. Translate your own documents. If you or a family member has the ability, you may decide to translate your documents. You must include a signed statement about the translation. Two sample statements have been provided below for you to use.
  2. Use a translation agency. See below for a list of Spanish/English translation agencies arranged by county. These agencies’ fees and timelines will vary. If you need assistance in other languages go to: http://ostiweb.org

If a third person (not the applicant, but someone else) translated the applicant’s documents: 

I, FULL LEGAL NAME, hereby certify that I translated the attached document from LANGUAGE into English and that, to the best of my ability, it is a true and correct translation. I further certify that I am competent in both LANGUAGE and English to render and certify such translation.

FULL LEGAL NAME

DATE (MM/DD/YYYY)

 

If the applicant translates the document him or herself and a third person (not the applicant, but someone else) reviews the translation to confirm that it is true and accurate:

I, FULL LEGAL NAME, hereby certify that I reviewed the attached documents. I further certify that the English translation of the LANGUAGE document appears, to the best of my abilities, to be true and accurate. I further certify that I am competent in both English and LANGUAGE to render and certify such translation.

FULL LEGAL NAME

DATE (MM/DD/YYYY)

 

List of Translation Services

List organized by County, in alphabetical order

BENTON COUNTY

FL Lopez
Email: amoxtliatl@gmail.com

CLACKAMAS COUNTY

Wendell Amstutz
Email: wendellbamstutz@live.com

Martin Blanco
Email: martinblanco@comcast.net

DESCHUTES COUNTY

Denise Feinberg
Email: dsfainberg@yahoo.com

  • Rates are $0.16 per (English) word for non-technical material. For a nonprofit translator would discount to $0.14 per word. There is a $25 minimum charge.

Latino Community Association
This is a non-profit organization that offers translation services at low cost.

Email: info@latinocommunityassociation.org
Phone: 541-382-4366
Bend Address: 1130 NW Harriman St
(Monday-Thursday, 10am-4pm)
Redmond Address: 412 SW 8th St. (Fridays 10am-4pm)

Phone: 541-325-6837
Madras Address: 116 SE D St. (Fridays 10am-4pm)

JACKSON COUNTY

Jeanette Poston
Email: jeanette_poston@yahoo.com

Betzabe Turner
Email: msbht@ashlandhome.net
Location: 199 Almeda Dr. Ashland, OR 97520
Phone 1: 541-261-7116
Phone 2: 541-482-3095
FAX phone: 541-482-3095

KLAMATH COUNTY

Lilian Belsky
Email: albels@msn.com
Phone: 541-281-7066

LINN COUNTY

Cecilia Mihaylo
Email: cmihaylo@yahoo.com
Phone: 541 730 0087
Location: 4035 Thoroughbred Ave SE Albany, OR 97322

  • Translation rate is .17 per word.

MARION COUNTY

Danna Garcia
Email: danna_garcia@hotmail.com
Phone 1: 9713888806
Phone 2: 9713882693

  • Certified rates are $50.00 minimum per document or $0.17 per word, whichever is greater. Translator’s certificate provided with her certification number.

MULTNOMAH COUNTY

Sponsors Organized to Assist Refugees (SOAR)
This is a non-profit organization that offers translation services at low cost.

Email: soar@emoregon.org
Phone: 503-284-3002
Location: 7931 NE Halsey St., Ste. 314 Portland, OR 97213

Alma Luna Language Services:

Contact: Jessica Dover
Email: jessica@almalunaspanish.com
Phone: 503-421-1137

EAG Language Services:

Contact: Edgard Garcia
Email: eagspanish@gmail.com
Phone 1: 503-780-9636
Phone 2: 971-266-0024
Website: www.eagspanish.com

  • $0.12 to $0.19 per word (depending on the difficulty of the topic) or $45.00 per page of written materials, i.e.: flyers, brochures, posters, etc.
  • $45.00 per hour to review or quality check materials that have already been translated.
  • $65.00 per hour for in-person interpreting with a minimum of 2 hours (including travel time) – or mileage if applicable at the current IRS rate.

Jess Kincaid
Email: kincaidjess@gmail.com

Emily Safrin
Email: emily.k.safrin@gmail.com
Phone: 503-756-3263

  • Base rate: $0.08/source language word
  • Revision/proofreading: $0.04/word
  • Priority work and work outside normal business hours (weekends/overnight)*: Additional 50% added to base rate.

POLK COUNTY

Alee Robins
Email: alee2000@bmi.net
Phone: 503-871-5202

WASHINGTON COUNTY

Eusebio Castillo
Email: castiloe@gmail.com
Location: 2502 SW185th Aloha, Oregon 97003

Helen Eby
Email: heby@gauchati.com
Phone 1: 503-929-8476
Phone 2: 503-642-5879
Location: 7710 SW 184th Ave. Aloha, OR 97007

  • $60/page/document, but depends on the complexity of the documents

Benjamin Nunez
Email: benjanunez63@gmail.com
Phone: 503-547-7390

 

How to Request Utility Bill Records

These records are important because they serve as proof of your physical presence in the US.

How do I Request Utility Bill Records?

You will need to submit a written request to your utility company, asking for them to provide a customer verification letter including your name, address, and customer service dates. Your utility companies may include: Electricity, water and sewage, garbage and recycling, natural gas, and internet and telephone.

A sample letter has been provided below or click here to download an editable version (.docx):

Sample Letter

 

To Whom It May Concern:

I am writing to request a [Name of Utility Agency] customer verification letter. I would like the following information contained in the letter (circle selections):

  • Name on file from account number: [Your Account Number]
  • Address on file from account number: [Your Account Number]
  • Date of enrollment receiving [Name of Creditor] service
  • End Date of receiving [Name of Creditor] service, if applicable

If you would be so kind as to respond to this customer verification letter with the above requested matter it would be appreciated. Please provide these documents as soon as possible, but not later than 7 days from the date of this request.

Thank you for your attention regarding this matter.

Sincerely,

[Your Signature]